The Panoply and your privacy
In our mission to collaborate with exceptional organisations to change things for the better, we inevitably collect and process some personal data. This policy explains what information we collect from you, how it’s used, and how you can manage or delete any information about you that we hold.
What information do we collect?
Sometimes we’ll ask you to fill out a form on our website. For example, to register for an event, download a well-written guide or whitepaper, or enquire about our products and services. We’ll only use that personal data to contact you for a different purpose if you’ve given us explicit consent – usually by ticking a box when you submit the form.
Sometimes we’ll ask you to fill out a form on a third-party website, like EventBrite. They have their own privacy policies, but we’ll treat your personal data as if you gave it to us directly.
Your device (computer, phone etc) also sends information about you, like where you are, what operating system you’re using, and what network you’re accessing the internet from. We also access this data via third-party services like Google Analytics and Hubspot, but we’re not interested in using it to identify you personally (though we may use it to figure out what company you work for).
How do we use your data?
If you’ve given us permission, we’ll use your data to send you marketing materials. These might consist of email newsletters and notifications about events we’re planning. If you’re very important, we might call you, but again, we’ll only contact you for the purpose, and via the medium, that you’ve given us permission for.
The only kind of profiling we do using your personal data will be based on what organisation you work for, where your job is based, and your job role. For example, we might create a segment of our email list which consists only of people who work at creative and digital agencies in London.
How do we keep your data safe?
All the forms we use, including those on third-party sites, make use of SSL encryption. We also make sure that your personal data is only accessible by appropriately trained staff.
Not all the personal data we hold is stored on our own servers. For example, our email marketing software runs operations outside the European Economic Area (EEA). By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA.
If required to do so, we may have to share your personal information with the police, regulatory bodies or legal advisors. In any other circumstances, we’ll only share your data with third-parties if we have your explicit and informed consent.
What are your options for updating or deleting your personal data?
You can update your details and marketing preferences by emailing firstname.lastname@example.org or by writing to us at The Panoply, First Floor, 141-143 Shoreditch High Street, London, E1 6JE.
You have the right to access the personal information we hold about you. To receive a copy of that personal information, please send an email to email@example.com You will have to provide proof of identification.
You can also ask us to stop processing any personal data we hold about you.
What cookies do we use and why?
|Cookie type||Cookie name(s)||What it’s used for|
|Google Analytics||_ga, _gat, _gid, _utma, _utmb, _utmc, _utmz||Collects general analytics data about your visit like what pages you visited, for how long, etc as well as details on your location, device etc where available.
|Hubspot||hubspotutk, __hstc, __hssrc, __hssc||Collects information about your browsing session e.g. timestamp, pageview count. Only collects personally identifiable information if you fill out a form.
|DoubleClick||IDE||This cookie is used for re-targeting, optimisation, reporting and attribution of online adverts on Google’s ad network.
|Vimeo||vuid||This cookie is used when you view videos hosted by Vimeo and sends analytics data (like which video you watched and for how long) to that platform.
|Mailchimp||_AVESTA_ENVIRONMENT||This cookie is used by Mailchimp, our email marketing provider, to pass through your details if you sign up to one of our mailing lists.
|BizoID, lang, lidc, UserMatchHistory, bcookie, bscookie||These cookies are used for re-targeting, optimisation, reporting and attribution of online adverts on LinkedIn’s ad network.